Lease Renewal Letter Example

A lease renewal letter is a professional written request or notice used to continue a rental agreement after the current lease expires. Both landlords and tenants use lease renewal letters to confirm future rental terms, update conditions, or formally request another lease period.

A clear lease renewal letter helps avoid misunderstandings and creates written documentation for both parties.

What Is a Lease Renewal Letter?

A lease renewal letter is a formal letter sent before a lease ends to discuss continuing the tenancy. It may include:

Renewal confirmation
Updated rent amount
New lease dates
Changes in conditions
Request for tenant response

Why Lease Renewal Letters Matter

Creates written proof
Helps plan ahead
Prevents vacancy issues
Clarifies rent changes
Protects landlord and tenant interests

Lease Renewal Letter Example (Landlord to Tenant)

Subject: Lease Renewal Offer

Dear [Tenant Name],

I hope you are well. Your current lease for the property located at [Property Address] is due to expire on [Date].

I would like to offer you the opportunity to renew your lease for an additional [12-month] term beginning on [New Start Date]. The monthly rent for the renewed lease will be [$Amount].

Please let me know by [Reply Date] if you would like to renew the lease.

Thank you.

Sincerely,
[Landlord Name]

Lease Renewal Letter Example (Tenant to Landlord)

Subject: Request to Renew Lease

Dear [Landlord Name],

I hope you are doing well. I am writing to express my interest in renewing my lease for the property at [Address], which expires on [Date].

Please let me know the next steps and any updated lease terms.

Thank you for your time.

Sincerely,
[Tenant Name]

What to Include

Names of both parties
Property address
Current lease end date
Renewal term length
Updated rent if applicable
Response deadline
Signature

Best Practices

Send 30 to 60 days early
Use professional wording
Keep a copy
Be clear about rent changes
Use email + printed copy if needed

Common Mistakes to Avoid

Sending too late
No response deadline
Unclear new rent terms
Using informal language
No property address listed

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Frequently Asked Questions

How early should I send a lease renewal letter?

Usually 30 to 60 days before the lease ends.

Can rent be increased in a renewal letter?

Often yes, depending on local laws and lease terms.

Should lease renewal letters be signed?

Yes, signed communication is recommended.

Can email be used?

Yes, if accepted locally and by both parties.

Final Thoughts

A lease renewal letter is a simple but important document that helps landlords and tenants continue renting smoothly.

Use clear terms, send it early, and keep records of communication.